How To Set Up Network Printer

The easiest way to set up printer is to attach it directly to a computer wich will automatically become print server. This is the best option if you have one computer. But if you have several PCs in your network then using some computer as print server will require it to be turned on all the time in order for other computers to be able to print. The best solution in this case is to install network printer (printer with network interface or printer connected to the print server device).

In order to install a network printer, you must know your printer’s Manufacturer, Model Name, and IP Address.

  • The Manufacturer and Model Name can be found on the printer case, an example is HP LaserJet 4000N .
  • The IP Address can be found on a label attached to the printer or in the print server specifications. An example of the IP Address is

To set up network printer in Windows XP do the following:

1. Click on the Start button, then click Control Panel, then click Printers and Faxes, then click Add Printer.

2. A new Add Printer Wizard window opens. Click Next to start.

3. Select Local printer attached to this computer. Make sure Automatically detect and install my Plug and Play printer is NOT checked. Then click Next to continue.



4. We will create a new port for your network printer. Select Create a new port. Beside Type of Port, click on the down arrow, then click on Standard TCP/IP Port. Click Next to continue.



5. A new Add Printer Port Wizard will open. Click Next to continue.

6.  Now type your printer’s IP Address in the Printer Name or IP Address field. The Port Name will automatically be filled when you enter the IP Address. Do not change the Port Name. Click Next to continue.



7. Windows XP will scan the network to find your printer’s IP Address. This may take a few seconds. Select Finish to continue.




8. Now select the printer’s manufacturer and model. Windows XP will automatically select the detected manufacturer and printer driver. Normally, you will not have to change this selection.

OPTIONAL: If your printer is listed but you have more than one printer model to choose from, please select the model with PS, if available. IF your network printer is NOT automatically detected, select the Windows Update button to find the proper software drivers.



9. Finish the wizard with the default settings.

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